Bentwater Homeowners Association Clubhouse

 

The Bentwater Clubhouse has two rooms available for rent to Bentwater residents only.  Please call the office
at 770-529-8585 to see if the date and room you are interested in are available -- the sooner the better,
as our rooms rent VERY quickly.
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* The Parlor Room - Seats 25.  $40 per hour for rental.  $25 CLEANUP/SETUP FEE.   $300 reservation fee against damages.  


* This room is on the main floor of the clubhouse. 
* Has a complete kitchen.  
* Furniture may NOT be moved at all.  
* You need to bring all your own decorations, food, etc.  We do not offer catering. 
* Very elegant smaller room for intimate gatherings.   
* Nobody may smoke in the clubhouse, or on the porches of the clubhouse.  Smoking may only be done out in the parking lot.  No exceptions.  


PARLOR ROOM

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* The Terrace Room - Seats approx. 75.  $50 per hour for rental.  $50 CLEANUP/SETUP FEE.  $300 reservation fee against damages.  


* This room is downstairs on the bottom floor of the clubhouse, and has complete kitchen.
* Can be set up and staged to your specifications.  
* We have six 61" round tables, and four 6' rectangular tables that you may use.  
* If you need more tables than what we offer, you will need to supply them yourself. 
* We have plenty of stackable and folding plastic chairs.  If you need these chairs to look   better or match each other, you may decide to bring chair-covers.  
* We provide the room, the tables/chairs, and you will be expected to supply everything     else you need for your event.  
* We do not offer catering.  
* Pool access is strictly OFF LIMITS from this room.  Pool use is never a part of a     Terrace Room or any Clubhouse rental.  
* Large, bright room which is great for larger parties!  
* Nobody may smoke in the clubhouse, or on the porches of the clubhouse.  Smoking may only be done out in the parking lot.  No exceptions.  


TERRACE ROOM

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* Rent both rooms for $75 per hour.  $75 CLEANUP/SETUP FEE, same rules for both rooms as above.  $300 reservation fee against damages.  



RENTAL PROCESS:  

* Minimum hours for rentals: Weekdays - 1 hour, Friday - 3 hours ,  
  Saturday - 5 hours, Sunday - 3 hours with a 4th hour free.

* Upon Reservation:  We take a $300 reservation deposit from you to hold the room and it is also held against any damages or if we don't get our key back, or if other restrictions are not observed.  We only take checks/money orders.  No cash ever, and we are not set up to accept credit/debit cards.

* ALL RESERVATIONS must be made in person by the Bentwater resident, and the $300 reservation fee must be given at that time.  We do not take reservations over the phone or by email.

* A COUPLE OF DAYS BEFORE YOUR EVENT, you will need to come to a final walk-through, and confer with the setup staff as to how you want the room arranged (this is if you want the Terrace Room, the Parlor Room cannot be re-arranged).  At that time you will sign the contract with us and pay for the event in full.  The $300 deposit does not go toward your room rental fees.  You will also get a key to the clubhouse at this time, as we are not here on weekends.  You will have all your questions answered and will be instructed how to return the key to us.   

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JUST A FEW DETAILS ABOUT ROOM RENTALS:  

You MUST be a Bentwater resident, in good standing with your HOA fees, to rent rooms in the clubhouse.  THIS MEANS THAT YOU MUST BE PAID UP ON ALL YOUR HOA FEES AND ANY OTHER CHARGES BEFORE YOU WILL BE ABLE TO RENT AN AREA IN THE CLUBHOUSE.  

If you are a Bentwater resident, and wish to sponsor someone's event who is not a resident, you MUST be current on all your HOA fees, and you MUST come to reserve this room yourself, and supply the $300 reservation deposit.  

You MUST also come to the final walk-through and pay for the entire event at that time, and also sign our contract.  

Also, you MUST be attending this event yourself.  

YOU MAY NOT JUST GIVE YOUR ADDRESS TO A NON-RESIDENT AND THEN BE OUT OF IT.  YOU MUST BE PARTICIPATING IN AND ATTENDING THE EVENT, AND YOU MUST BE THE ONE WHO PAYS ALL THE FEES.  REMEMBER, YOU ARE THE ONE WHO WILL BE RESPONSIBLE FINANCIALLY IF ANY DAMAGE IS DONE OR IF WE DON'T GET OUR KEY BACK, OR IF OTHER RULES ARE NOT FOLLOWED.  PLEASE BE CIRCUMSPECT IN YOUR THINKING IF YOU PLAN TO SPONSOR SOMEONE FOR A RENTAL.  


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THERE IS ONE OUTSIDE VENUE THAT WE DO RENT ONLY TO RESIDENTS IN BENTWATER.  THIS IS THE CEDARCREST FIELD NEXT TO THE MAIN CLUBHOUSE.  IT MAY BE RENTED UNDER THESE CIRCUMSTANCES:  

* YOU MUST COME IN PERSON TO RESERVE THE FIELD.  AS ABOVE, YOU MUST BE A RESIDENT IN GOOD STANDING TO RENT THE FIELD.  

* YOU WILL PAY A $100 RESERVATION FEE AGAINST DAMAGES, AND ALSO SIGN THE CONTRACT AND PAY $15/HOUR FOR THE USE OF THE FIELD.  YOU MUST HAVE A DATE/TIME FOR THIS FIELD USE, AND MAY NOT JUST "SHOW UP" AT RANDOM.  

* NO CLEATS OF ANY KIND CAN BE USED ON THE FIELD, AND NO WATER ACTIVITIES ARE ALLOWED.  

* YOU MUST BRING ALL YOUR OWN SUPPLIES, AND IF YOU NEED POWER, YOU MUST SUPPLY YOUR OWN GENERATOR(S).  

* YOU MUST CLEAN UP AFTER YOURSELVES, OR YOUR RESERVATION DEPOSIT WILL BE FORFEITED.  

* NO USE OF THE POOL IS PERMITTED WITH A FIELD EVENT.  UNAUTHORIZED USE OF THE POOL WILL RESULT IN LOSS OF YOUR $100 AND POSSIBLE OTHER FINES MAY BE IMPOSED.  

* NO OTHER FIELD, PLAYGROUND, POOL, BB COURT MAY BE RESERVED BY ANYONE.  THEY ARE ON A FIRST COME FIRST SERVED BASIS, AND ONLY AVAILABLE TO BW RESIDENTS.  

* TENNIS COURT USE AND TIME ON THE COURTS MUST BE ARRANGED BY CONTACTING THE TENNIS PRO.  THE BENTWATER HOA DOES NOT CONTROL THE TENNIS ACCESS.  






The pictures below are from some HOA events held here in the clubhouse showing how versatile our space can be:  


























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Below are some pictures of the Fall Festival and Spring Fling, which are events that are held on the field twice a year.  It will give you an idea of the size of the field and the fun that people have had there!